Project / Estimating Coordinator

Company: CrossFire Group
Location: Warren
Posted on: February 17, 2026

Job Description:

Job Description Job Description Our client is looking for a Project / Estimating Coordinator in Warren, MI! Must have some construction industry experience. The Project / Estimating Coordinator plays a critical administrative and support role in the estimating department. This position ensures bids are tracked, organized, and communicated efficiently — allowing our estimators to focus on preparing competitive proposals and winning work. Key Responsibilities Bid & Email Management Monitor and triage a shared estimating inbox; log incoming bid opportunities. Download relevant project files (plans, specs, RFPs) and attach to project folders. Sort and assign bid requests to the appropriate estimator’s email or folder. Track bid due dates and walk-through schedules. Calendar & Workflow Coordination Add bid due dates, site walks, and relevant milestones to the shared calendar. Send bid reminders and notify team members of upcoming deadlines. Documentation & Tracking Create and maintain organized digital bid folders (Box/Drive/Server). Enter bid values and key information into a shared tracking sheet/database. Manage and update bid logs (status: received, assigned, in-progress, submitted, won/lost, etc.). Follow-Up & Communication Confirm receipt of proposals with clients/owners as needed. Track submittal status and follow up on missing documents. Serve as a point of contact for internal estimating questions. General Support Assist with proposal formatting, printing, and delivery as requested. Create and update standard templates and checklists to improve workflow. Perform other administrative tasks to support the estimating team. Qualifications 1–3 years’ experience in an administrative or coordinator role (construction/estimating experience a plus). Strong organizational and multitasking skills. Excellent communication (written and verbal). Comfortable using email, shared calendars, spreadsheets, cloud storage, and project tracking tools. Ability to work under deadlines and shifting priorities. Bonus Qualifications Familiarity with construction bid management processes or estimating software. Experience with plan distribution platforms or version control tools. Apply Today zr IND1

Keywords: CrossFire Group, Westland , Project / Estimating Coordinator, Construction , Warren, Michigan